PROJECT FILE PROGRESS0 of 21 checks complete

Match every permit to the job

Make sure the main permit and every related trade permit cover the work that was actually completed.

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Legal address and jurisdiction matchThe permit record uses the actual property and the correct city or county permitting office.Master permit locatedSave its number, issued scope, applicant, issue date and current status.Every trade permit locatedCheck electrical, plumbing, mechanical, gas, fire, zoning and other connected approvals.Issued scope matches completed workEquipment, rooms, structural work and connected trades are not missing or materially different.Approved revisions are in the recordChanges made during construction and plan-review corrections appear in the final approved plans.

Clear inspections

A passed final on one record does not automatically close every related permit.

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Required inspection list confirmedUse the official portal and approved documents, not only the contractor's verbal list.Rough and concealment inspections passedNo regulated work was covered before its required inspection.Failed inspections and corrections resolvedEach correction has a later passing result or written resolution from the building department.Every trade final passedVerify finals separately for electrical, plumbing, mechanical, gas and other trade records.Controlling final passedThe building or master permit has its required final inspection when applicable.

Confirm legal closeout

Inspection completion and administrative permit closure can be separate events.

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Every permit shows a final statusLook for the authority's actual closed, complete, finaled or equivalent status.No open holds or fees remainClear unpaid balances, unresolved reviews, expired records and administrative holds.Certificate or completion record savedKeep the certificate of occupancy, completion letter or equivalent if the scope requires one.Utility and agency releases completeKeep interconnection, meter, gas, fire, floodplain or other separate final approvals.Dated portal record capturedSave a PDF or screenshot showing the final status and inspection history.

Build the property file

Keep a compact record that a future owner, insurer or inspector can understand without guesswork.

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Approved plans and specifications savedKeep the final field set, product approvals, calculations and stamped revisions.Contracts, invoices and change orders savedThe paperwork identifies the contractor and explains the completed scope.Contractor identity and license snapshot savedRecord the business name, license number and status checked during the project.Warranties and equipment data savedInclude model, serial, commissioning and installer information where relevant.Useful progress photos retainedKeep images of concealed work, labels, inspections and completed conditions without sensitive data.One-page project index createdList the project, dates, permit numbers, contractor, final status and where every file is stored.

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Close the permit, not just the job.